For residency applicants

The Saari Residence, maintained by Kone Foundation, is a residence located in Mynämäki, Southwest Finland, for artists of all disciplines and nationalities. It offers an excellent opportunity to focus undisturbed on creative work in the scenic surroundings of a rural manor house, as well as opportunities for interaction with other residents.
Helsingin Feministinen Salaseura (HFS; the Feminist Secret Society of Helsinki) worked in the Saari Residence during summer 2018. Photo: Otto-Ville Väätäinen / Koneen Säätiö

Application period for residencies begins on 1 August and ends on 15 August 16.00 Finnish time (Eastern European Summer Time, GMT + 3). 

Please submit your proposal through the online application service. Applications cannot be sent via email or outside the online service. Please read our guidelines carefully before applying.

The residency places are intended for individual professional artists, writers, translators, curators and critics and artistic collectives (work group or an established organization with a Business ID) of all disciplines and all nationalities for the purpose of carrying out a project proposal presented in advance.

The two-month individual residencies take place from January to April and from September to December. Individual residency includes an apartment, a workspace and a monthly grant that varies depending on experience. Artist collectives of various fields can apply for group residency place and support for their residency period for 1 to 4 weeks take place during the months of May, June, July and August.

Working in the Saari Residence

The Saari Residence is located in a peaceful rural manor milieu, close to nature yet just 30 kilometres from Turku.

Spring, autumn and winter are reserved for individual artists working in four two-month periods while the summer, from May to August, is reserved for intensive group work. During the spring and autumn, there are usually 8 residency guests at a time at four different periods, and during the summer all premises are reserved for groups. During the individual residencies, the Saari Invited Artist is also in residence from September until the end of April. The Saari Residence’s Community Artist works in the residence all year round.

The Saari Residence offers a monthly grant/group support and also three studios, dance studio, and workspaces for writers. Each individual residency guest has their own apartment with basic amenities and their own, private workspace that they do not have to share. During the summer group residencies, the groups stay in more shared accommodations, but each are provided with their private workspace. More about the facilities at Saari Residence

Researchers working under a Kone Foundation grant have the possibility of staying at the residence: in the winter, one apartment and workspace is reserved for a researcher, and research projects supported by the foundation may come and work in the main building of the Saari Residence for short, intensive periods.

For whom, for what, for which period

Who can apply

The residency places are intended for individual professional artists, fiction writers, poets and novelists, translators, curators and critics and artistic collectives (work group or an established organization with a Business ID) of all disciplines and all nationalities for the purpose of carrying out a project proposal presented in advance. Please see the more specific artistics fields from section Instructions for creating an application >  Selecting the Evaluator.

The two-month working periods for individual residencies take place during spring, autums and winter, and group residencies for 1 to 4 weeks take place during the months of May, June, July and August.

What can residency places be applied for?

Residency places can be applied for artistic work. We favour fields of art and subjects which are multidisciplinary, new and emerging from outside the main stream.

Focal points

Individual residency

For each two-month residency period, diversity is emphasized: both Finnish and foreign and young and more experienced artists are chosen as well as artists representing different art forms. Another central criterion is that the artist’s work is innovative and current. The objective is that at least some residents represent new or marginal art forms.

Group residency

In group residencies is emphasized that the work is innovative and current and represent new or marginal art forms. We favour subjects and themes which are cross-disciplinary or inter-disciplinary, or outside the main stream. Especially we welcome applications for projects involving co-operation between Finnish and international artist groups. These groups must also select a Finnish team leader – if possible – to fill in the application form and act as a contact person.

Time period

Applications are always for residencies during the following year.

Individual residency

The two-month working periods for individual residencies take place as follows:

Period 1: January to February
Period 2: March to April
Period 3: September to October
Period 4: November to December

Group residency

You can apply for group residency for a period of 1–4 weeks between May and August. A one-week residency period is intended, for example, for a translators’ review workshop or for other groups whose members need to assemble for a small-scale seminar or workshop (work will take place in the meeting space).

Monthly grant for individual residency and support for group residency

Monthly grant for individual residency

Individual residency includes an apartment, a workspace and a monthly grant. The size of the individual monthly grant varies depending on experience. The grant is intended for living and travel expenses as well as other costs. Working and living at the Residence for 42 days/residency period is a prerequisite for receiving the grant.

Individual residency grant classification:

  • Grant 1: beginning of career €2,400 /month
  • Grant 2: mid-career €2,800 /month
  • Grant 3: experienced artist €3,500 /month.

If the applicant applies for grant 2 or 3, the applicant must provide justification for the experience on the application form.

Support for group residency

The residence allowance for groups is granted for the number of persons and the plan stated in the application. Groups may apply for support for travel and living costs for the duration of the residency period. Each member of a group working in the residence is granted a residence allowance to cover their cost of living, and this allowance is calculated according to the number of days they spend there. Support may also be granted for materials required during the residency period. For their application, the group must itemise their residence allowance in a separate appendix. In addition to the residence allowance for groups, a residency place includes accommodation and workspace. In the case of group residencies, one apartment houses 1–3 persons, depending on the size of the group. No monthly grant, daily allowance or salary is paid for group residencies.

For an example of breakdown of costs, go here.

Residencies for researchers and non-fiction writers working under a Kone Foundation grant

Researchers and non-fiction writers who already are working under Kone Foundation grant have the possibility of staying at the residence: in the winter, one apartment and workspace is reserved for a researcher, and research projects supported by the foundation may come and work in the main building of the Saari Residence for short, intensive periods. Such applicants do not need to send in an application but should instead contact Executive Director Leena Kela directly at least a month before the beginning of a residency period, to discuss a stay at the Residence.

Please note! The requirement for a residency period offered to a researcher funded by Kone Foundation is that the research is performed in an academic context. This includes artistic research (at Uniarts Helsinki, Aalto University, etc.). Unfortunately, artists whose work contains some research elements but is not performed in an academic context do not fall within the scope of residencies intended for researchers. They may apply for residency during our annual application period in August.

The working periods for researchers and non-fiction writers working under a Kone Foundation grant are as follows:

Period 1: January to February
Period 2: March to April
Period 3: September to October
Period 4: November to December

Accessibility

The Saari Residence strives to take accessibility into consideration in its operations.

Read more about accessibility in the Saari Residence


Application period and the processing of applications

Application period

The application period for residencies begins on 1 August and ends on 15 August at 16.00 Finnish time (Eastern European Summer Time, GMT + 3) each year.

Only the applications submitted online during the application period will be taken into consideration. Applications cannot be submitted before or after the application period. The online application service is open only during the application period.

How are the applications processed?

The processing of applications is based on peer review. The reviewers are specialists in the relevant in the field or sub-discipline under which the application has been collocated, and they have the necessary experience to assess applications.

There is usually just one reviewer per application. We estimate that in this way we can choose more interesting projects than when the reviewers are many and they must resort to compromise. Peer reviewers of the Saari Residence applications generally vary from year to year. By changing reviewers, we want to maintain a plurality of views in the decisions.

We do not publish the reviewers’ names, because we believe that anonymous reviewers make bolder funding suggestions.

Decisions

Decisions regarding awarded residencies are made by the Board of Kone Foundation in a meeting held in October.

A list of residency recipients is published on our website a day after the meeting at the latest. Residency recipients also receive a letter of notification in the mail and by e-mail. The names of residency recipients are published in the foundation’s annual report.

Criteria

The Board of Kone Foundation does not state the reasons for individual funding decisions. Among the criteria used in the reviewing process, one can list the following:

  • The applicant’s artistic merit is evaluated by peer review on the basis of the applicant’s work plan, curriculum vitae and portfolio, along with the reference letters accompanying the application.
  • One central criterion is that the artist’s work must be innovative and current. The objective is that at least some of the residents must represent new or marginal art forms. For each two-month residency period, diversity is emphasized: both Finnish and foreign and young and more experienced artists are chosen as well as artists representing different art forms.
  • In addition to the artistic merits of the applicants, their eventual contribution to the interaction between residents is evaluated (i.e. the Saari Well).
  • Many practical issues also have an effect on the decisions: For each two-month residency period only one recipient whose work requires the use of the artist’s studio facilities or the dance studio can be selected. Of the remaining residency holders, some can use the woodworking shop, some the metalworking shop, and others can work in their apartments. In general, seven artists are selected for each of the four residence periods. The decisions also depend on which residency period is suitable for each particular applicant.
  • The decisions are influenced by the strategy of Kone Foundation.
  • The final decisions also take into consideration the overall quality of each application in relation to all the others. Societal aspects and aspects of arts policy and research policy are taken into account, too.

Privacy protection

All applications are handled confidentially. Persons involved in processing and evaluating the applications do not publicly discuss any applicant’s characteristics, personal circumstances or any information relating to any applicant’s economic situation.

The data that applicants convey about themselves by applying for Kone Foundation and the Saari Residence funding are entered into a personal data register held by the foundation. The registrar’s rights to collect, store, use and otherwise handle personal data are regulated by law. These general legal provisions are contained in the Act on the Protection of Privacy in Electronic Communications (516/2004).

Every ‘data subject’ (i.e., the person to whom the personal data pertains) has the right to access and inspect the personal data relating to themselves. According to Finnish privacy protection laws, secrecy regulations must not infringe the right of persons to obtain knowledge as to whether personal data pertaining to him or her is stored in a personal data register, and if so in what manner. The registrar must also respond to any requests for access to one’s own personal data by informing the person concerned of the sources of information in question. The registrar must also inform the person concerned as to how their personal data are used, and of any third parties to which it is regularly released.

The right of access can be withheld in certain situations regulated by the privacy protection laws, and the right of access does not apply, i.e., to information collected for purely scientific and statistical purposes.

Requests for access to the personal registry data are to be sent to Kone Foundation in writing, or made in person at the Kone Foundation office. For more information see Sections 26-28 of the Personal Data Act (523/1999). The required information must be given without undue delay, in an intelligible form, and in writing if requested. If carried out only once per year, the right of access is free of charge.

Information on Kone Foundation’s the Saari Residence residency grant applicant and recipient register and on implementing one’s right of access can be found in the description of Kone Foundation’s privacy policy statement.


The Online Application Service

Apply for Saari residency place by submitting your application with its attachments using the online service.

  • The online service is open during the annual application period until 15 August 16.00 Finnish time (Eastern European Summer Time, GMT + 3.
  • Applications can’t be submitted before or after the application period.
  • Only the applications submitted during the application period are considered.
  • Do not mail or e-mail the application to the Saari Residence or Kone Foundation.
  • Prepare the application in time, because the online service will become congested and slow down as the deadline approaches.
  • Make sure you have submitted the application form online along with all the required supporting attachments. When you have sent the completed form, Sent will be displayed on the main page of the online applications service.

The online application service

Creating, editing and sending the application

  • Log in using your account information, or if you are a new applicant, create a new account.
  • Create a new application.
  • Fill in the required information. Fill in all the parts from 1 to 10.
  • Detailed information on the different sections of the application form can be found behind the ? -symbol.
  • Submitt the application to Kone Foundation before deadline.

Once the application has been submitted, the application is listed in the online service as Submitted. If you wish to make modifications to the application after it has been submitted, choose Cancel the application. Canceling the application does not delete the information included in it. Please note: application cannot be edited after the deadline.

If the application is listed as Received and the applicant wishes to modify it, they should contact the Saari Residence’s office.

Language of the application

We hope that Finnish-writing applicants or a group consisting entirely of Finnish speakers write their applications and the attachments in Finnish. If a Finnish-writing applicant or a group consisting entirely of Finnish speakers is submitting an application in English, they must write the summary in Finnish.


INSTRUCTIONS FOR CREATING AN APPLICATION

This section includes guidelines for the online service. Please read the instructions carefully before writing your application. After logging in, detailed information on the different sections of the application form can be found behind the ? -symbol.

Go to the Online application service from here.

Select the residency type

It is essential to select the correct residency type (individual or group residency).

1. Applied residency

Preferred period of stay and duration at the Saari Residence

The individual applicants must choose in the application the working period most suitable to their needs. The applicants may opt for more than one of the choices; the applicants must choose all periods that are suitable for them. The groups must choose all suitable dates for residency as well as the length. Specific requests regarding the residency period may be expressed in the Additional information and wishes field.

If the applicant wishes to work at the Saari Residence during the individual residency periods with a spouse, work partner or a larger group, they must each apply for the residency separately. The application should include a mention that the residency is being applied for collectively. The application should also state whether the applicant wishes to be accepted even if the partner or work group is not. During residency, it is possible to receive short-term guests, such as members of a work group.

The residence includes a limited number of apartments suitable for families. If you want to apply for residency with your family, please mention it in the section for additional information. Please also inform us whether you will accept the residency even if we are unable to offer your family a place. It is the parents’ responsibility to organise childcare while they work.

Working periods for the individual residencies are as follows:

Period 1: January to February
Period 2: March to April
Period 3: September to October
Period 4: November to December

Groups may apply to use our facilities for 1–4 weeks between May and August. Periods of one week are intended for groups who require assembly facilities and who work in a seminar setting or similar, such as a group of translators. The application must include the group members’ details, or at least an estimate of how many persons will be staying at the residence at the same time. It is important for us to know the group size to allow us to plan accommodation for the residencies. In the case of group residencies, one apartment houses 1−3 persons, depending on the size of the group. The entire residence has beds for a total of 18 people at most.

The group members must choose an accountable project leader from among themselves who is responsible for sending the application. This accountable project leader will agree on all payment details, and if the content of the work plan or composition of the work group changes, they will contact the Saari Residence to agree on the changes. Only an accountable project leader may agree on changes and inform us about them.

A group residence is intended for people who have applied for group residence and who have been granted a residency place for a work group. It is not possible to house guests from outside the work group during a group residency. If the members of a work group have small, under school-age children whose care cannot be organised in other ways during the residency, the work group may agree between themselves on their living arrangements in the accommodation allocated to them. In such cases, the group must organise bedlinen, towels and travel cots for the children themselves. Please contact the Saari Residence to discuss this as soon as possible. If there is another work group working in the residence at the same time, we will ask for their opinion also on having children at the residence. The Saari Residence’s staff will make the final decision on whether children will be allowed at the residence.

If you want to contact the Saari Residence to discuss anything relating to group residencies, please use the address SAARI@KONEENSAATIO.FI. In your email, state the name of the applicant and project (no ID code needed).

Monthly grant for individual residency and assistance for group residency

Individual residency includes an apartment, a workspace and a monthly grant.

Individual residency grant classification:

  • €2,400 /month (beginning of career)
  • €2,800 /month (mid-career)
  • €3,500 /month (experienced).

The size of the monthly grant varies according to the applicant’s experience.

If the applicant is applying for a grant in category 2 or 3, they are required to give details of their experience in their application. The grant is intended to cover the cost of living, travel costs and other necessary costs. The payment of the grant requires that the recipient lives and works at the residence.

If the applicant is awarded a residency place and receives another work grant at the same time, the sums of the residency grants are 1,400, 1,800 and 2,300 euros.

Grants awarded by private foundations, such as Kone Foundation, are exempt from taxes below the limit of the Finnish state grant for artists.

Groups may apply for support for travel and living costs during the residency period. Support may also be granted for materials required during the residency period. The residence allowance for groups is granted for the number of persons and the plan stated in the application. The awarded sum may differ from the sum applied for because the residency is not necessarily granted for the duration it was applied for, or there may be some other change that affects the sum. The sum awarded and the duration of the residency are given in the decision sent to those who have been granted a residency.

In your application, please provide an itemised list of the residence allowance for the group under section 6 Attachments and links, but note that you should give the total sum applied for on the page entitled ‘The residence applied for’. Please try to estimate your costs in your itemised list as realistically and accurately as possible. In addition to the residence allowance for groups, a residency place includes accommodation and workspace. No individual monthly grant, daily allowance or salary is paid for group residencies.

Each member of a group working in the residence is granted a residence allowance to cover their living costs, and this allowance is calculated according to the number of days they spend there. The daily sum is calculated by dividing the monthly grant for individual residency by 30 (see the grant categories for individual residencies above).

For example: If a group applies for residency for 2 weeks and the member of the work group in question is in the early stage of their career, the sum is calculated as follows: €2,400 / 30 x 14 = €1,120. When applying for a grant in monthly grant category 2 or 3, the experience of the member of the work group in question must be described in the budget (see EXAMPLE).

Groups may also apply for financial support for trips to a grocery shop (kilometre allowance if the group has a car of their own or uses a taxi for grocery shopping). Such trips must be itemised in the breakdown of costs.

The accountable project leader agrees on all payment details. If the grant is to be paid to a legal entity with a business ID, the payment request must include the business ID, reference number and contact details of the entity.

Example of breakdown of costs

Critic / Curator

If the applicant applies for the individual residency as a critic or curator, that should be marked on the form.

Work space

The applicant must choose the kind of workspace is required. For more information about the workspaces, please see Accommodation and workspaces.

During group residencies, there are a total of 9 apartments available with sleeping facilities for 18 persons at most (one apartment houses 1–3 people, depending on the size of the group).

In section Working at the Residence, we also request more details about the applicant’s working methods to ensure that we are able to assign workspaces according to the users’ needs. The artist (or work group) is required to acquire the materials they need themselves.  Please tell us if you are interested in sharing your workspace. Please note! The Saari Residence decides how the facilities are used and how they are distributed. Workspaces in the barn are limited and it is divided according to priority needs.

The applicant should mark in the form and write more information to the additional information in case they need an handicap accessible apartment and workspace. One of our apartments has been renovated to be handicap accessible. It includes a kitchen, handicap accessible toilet and three rooms. The spacious apartment is on the first floor and can be accessed with an easy access elevator. Further improvements will be made to the workspaces in the barn in the following years. Please contact us so we can discuss any special needs you may have. We will do our best to accommodate them in any way possible.

Please read more about Accessibility.

Please let us also know if you have worked at the Saari Residence before. If you have, you can give more details about your stay under ‘Additional details’.

2. Description of the project

In the summary, the applicant should provide a short description of main content of the project, methods of implementing work and timetable. there is also a chance for the applicant to present her/his/their artistic thinking shortly. The summary is very important for the evaluation of the application. Kone Foundation may use the summary for communicative purposes, such as its own website, if the residency place is awarded. In addition to the summary, the applicant must attach a separate work proposal to the application.

If you combine art and academic research in your artistic practice, please state that in your workplan.

3. Applicant’s personal details

If the applicant is a working group, the members of the group must select one of the members as the project leader to complete the application in his/her own name. The working group can also be given a name. The name will be used for communicative purposes, such as Kone Foundation’s website, if the residency place is awarded.

The application should include information on all group members or, at the very least, an assessment of how many people will simultaneously be staying at the Saari Residence. It is important for us to know the group size to allow us to plan accommodation for the residencies.

If the applicant is an organisation with a Business ID, a project leader must be selected for the project. It is the responsibility of the project leader to submit payment requests and to inform the Saari Residence on the payment schedule arrangements. If there are changes in the contents of the project or the members of the work group, the project leader must discuss these with the Saari Residence.

Individual residency applicants must fill in the application under their own name.

 

4. Other funding

Applicants must list on the application form all grants received during the preceding three years, and any applications that are pending at the time of applying for Kone Foundation funding. Groups must list received grants and funding for the work group and the pending applications for the same project, not the grants received or pending for the individual members of the group.

Applicants must inform the Saari Residence immediately if he/she/they receive funding from any other source during Kone Foundation’s application and processing period. If an individual residency recipient simultaneously receives some other grant to support their work, a reduced monthly grant is paid. The sums are €1,400, €1,800 and €2,300.

If an applicant is granted Kone Foundation residency funding without informing us of successful grant decisions from other sources, the Kone Foundation decision may be repealed.

Let us also know if you are applying for more than one grant from Kone Foundation and Saari Residence at the same time. In such cases, please name the application/project.

5. Selecting the evaluator

You must select which artistic field you want the evaluator assessing your application to represent.

A maximum of three selections can be made, but it is worth noting that the applications will generally be assessed by the expert selected as the first choice. Your application will be evaluated by a wide-ranging expert on artistic field that you choose as option 1. In multidisciplinary applications, it is possible that more than one evaluator of different field of art will assess the application.

The processing of applications is based on peer review. The reviewers are specialists in the relevant in the field or sub-discipline under which the application has been collocated, and they have the necessary experience to assess applications. There is usually just one reviewer per application. We estimate that in this way we can choose more interesting projects than when the reviewers are many and they must resort to compromise. Peer reviewers usually change each year in order to guarantee the diversity of views.

We do not publish the names of the evaluators, since we wish to allow and encourage the anonymous evaluators and peer reviewers to make bold funding suggestions.

Artistic field

  • Art curating and arts criticism
  • Circus
  • Community art
  • Dance
  • Film
  • Literature and verbal art
  • Music
  • Painting, drawing, graphics
  • Performance, live art
  • Photography, video and media art
  • Sculpture, installation art
  • Site-specific and time-based art
  • Sound art
  • Theatre

6. Attachments

The evaluation of the artistic merits of the applicants and the applicant’s  likelihood of being able to successfully complete the project is based on their work plan, curriculum vitae and portfolio as well as the reference letters attached to the application.

Applications or supporting materials received after the deadline cannot be taken into account. Exceptions to this include certificates and permissions to defend a thesis that are granted after the application period has ended. These can be sent to the Saari Residence office, preferably by email, until 31 August at the latest.

All the necessary attachments should be uploaded to the online application system and attached to the application. The file format should be PDF. The maximum size of one file is 3 Mb. Remember to select the file type from the drop-down list on the online application form.

The attachment can also be a link to a specific web page or online video service etc. Remember to select the link type from the drop-down list.

Please note. We do not accept attachments sent by mail or email.

Required attachments:

Individual residency

  • Work plan (maximum 3 pages)
  • CV or equivalent
  • Portfolio

Group residency

  • Work plan (maximum 3 pages)
  • Breakdown of costs for group residency grant
  • CV(s) or equivalent
  • Portfolio including examples of work

See description of attachments

7. References

Please check more information in the section References.

8. Motivation

The application form includes the following questions regarding the applicant’s motivation and interests:

  • What are your reasons for wanting to work and stay at the Saari Residence?
  • What are your interests outside your work?
  • How do you wish to evolve in your career and in your life in general?
  • What sorts of ideas and expertise do you wish to share with the other residents, and what would you wish to receive from them?
  • What sorts of themes would you like to see in the group workshops and the Saari Well?
  • Why is this a bold initiative?

It is important to answer these questions carefully. The answers are central in deciding which artists will work at the Saari Residence at the same time.

Kone Foundation’s goal is to advance bold initiatives in research and the arts. In the application form, applicants should bring forth, what is bold in their project. In the application form applicants should bring forth, what is bold in their project (max 500 characters).In the Saari Residence, bold initiative can be also slowing down and immersing oneself into one’s artistic practises, instead of radical and new ways of creating. Kone Foundation may use the text for communicative purposes, such as its own website, if the residency place is awarded.

9. Proximity to the foundation

According to the Foundations Act, all foundations are required to provide information on their related party transactions. The act has a broad definition of a related party of a foundation. Please note that related parties may apply for funding from Kone Foundation. Foundations are required to disclose if they award funding to persons within the ‘narrow’ definition of a related party. The executives of the foundation cannot participate in the processing of applications from related parties in the broad sense. For these reasons all grant applicants will be asked about their relationship to the key persons of the foundation.

The question is based on the new Foundations Act, from 1 December 2015 onwards.

10. Send

Agreement

Applicants have to agree to the conditions of the application.


References

Either the supervisor or another person familiar with your work can submit a reference. A reference is not compulsory.

Please fill in the recommender’s name and contact details in section 7, ‘Recommenders’, of the application form. You will find the reference code for your application above the details for the recommender. This code will ensure that the reference is linked to the right application. Kone Foundation will not send out an automatic request for recommendation; instead, you need to give the code for your application to your recommender and ask them to provide the reference in the ONLINE REFERENCE SERVICE by the deadline.

Ask the recommender(s) to submit their reference using THE ONLINE REFERENCE SERVICE.  The references must be submitted no later than 15 August at 16.00 Finnish time (Eastern European Summer Time, GMT + 3). Only the references submitted during the application period are considered.

If you wish, you can attach more than one reference to your application. Recommenders can submit their reference even before the application itself has been submitted. You can also attach the reference as part of your application if you have it in the Attachments and links section. However, we recommend using the reference service for submitting references.

The deadline for submitting references is the 15th of August, at 4 pm Finnish time. References cannot be submitted after the online service has closed. Only references submitted within the application period will be accepted.

Note: We do not accept references via email or post.

For the recommender

Go to out online reference system to make the recommendation. If you have not used the service before, you must first register and create a new personal username and password. The references must be submitted no later than 15 August at 16.00 Finnish time (Eastern European Summer Time, GMT + 3). Only the references submitted during the application period are considered.

Please fill out the form in the service. There is no uploading possibility, only the form. You can write the text in advance and then copy the text from that file.

The person you are recommending should give a reference code from her/his application. The reference code is not compulsory but in case of artistic collectives / groups, it is particularly important for the recommender to indicate the name of the person or the group responsible for the application.

The online reference service


Description of attachments

Work plan

The purpose of the project proposal or the work plan is to describe the applicants’ primary goals as well as how the applicant intends to accomplish those goals during their stay at the Saari Residence.

The goal can be artwork or more generally artistic work and the artistic process and development. The project proposal can also include, for example, a description of working methods and scheduling plans. A good project proposal should answer the questions Why, How, When, Who and With whom. The work plan should be 1 to 3 pages in length.

The proposal should include:

  • The aims and objectives of the project
  • A description of the working methods
  • The names of the participants and possible partners
  • Schedule

In the work plan, it is also important to highlight the way in which your work is a bold initiative.

If the applicant is a work group, the role of each member of the group in the project should be indicated in the project proposal.

Curriculum vitae (cv)

The purpose of a CV is to provide a concise overview of the applicant’s training, experience and artistic merits. The CV should include, for example, significant exhibitions, performances, work assignments, received grants and awards as well as publications. The appropriate length for a CV is 2 to 4 pages.

Portfolio

A portfolio should display the applicant’s merits in the field of art and give an impression of the person as an artist. The portfolio provides a sample and evidence of the applicant’s form of expression, the quality of his artistic thought processes, know-how and special skills. In addition to samples of the applicant’s art, a portfolio can include, for example, articles and reviews regarding the applicant’s art.

You can also compile your portfolio on your own website and attach the link to this in your application.

Breakdown of costs for group residency

Groups can apply for support to cover living and travel expenses during their residency. In the breakdown of costs, expenses should be evaluated realistically and precisely. Each member of a group working in the residence is granted a residence allowance to cover their living costs, and this allowance is calculated according to the number of days they spend in the residency. The daily sum is calculated by dividing the monthly grant for individual residency by 30 (see the grant categories for individual residencies above). Assistance can also be provided for any supplies required during the residency. The group residencies will not be awarded monthly grants or wages.

Certificate copies

Applicants may include a copy of their most recent degree certificate or diploma, or of any certificate relevant to the grant they are applying for. There is no need to have the copy stamped by a notary public.

All supporting attachments should be sent with the application before the deadline. Exceptions are certificates awarded after the deadline for the Saari Residency applications. These should be sent to the Saari Residence office as soon as possible, no later than 31 August and preferably by e-mail.


Frequently asked questions

I am a researcher/non fction writer and I do not have funding from Kone Foundation. Can I apply for the residency grant?
No, because there is no separate residency grant for researchers or non fiction writers. However, researchers and non-fiction writers who have already been awarded funding from Kone Foundation can also ask for a residency at the Saari Residence. You can read more about Kone Foundation grants from HERE.

I want to work in the residency with my work partner. Is it possible and is it individual or group residency? How do I continue with my application?
Yes, it is possible to work in the Saari Residece with a work partner. If you want to work at the Saari Residence during the individual residency periods with a spouse, work partner or a larger group (2–6), you must each apply for the residency separately. The application should include a mention that the residency is being applied for collectively. The application should also state whether the applicant wishes to be accepted even if the partner or work group is not. During residency, it is possible to receive short-term guests, such as members of a work group. You can also apply for group residency, which is a working period for 2 to 4 weeks during the months of May, June, July and August.

What are the monthly grants amounts of the Saari Residence’s individual residency?
Individual residency includes an apartment, a workspace and a monthly grant.

Individual residency grant classification:

  • €2,400 /month (beginning of career)
  • €2,800 /month (mid-career)
  • €3,500 /month (experienced).

The size of the monthly grant varies depending on experience. If the applicant applies for grant 2 or 3, the applicant must provide justification for the experience on the application form. The grant is intended for living and travel expenses as well as other costs. Working and living at the Residence is a prerequisite for receiving the grant.

If you are granted a residency place, you must also inform the Saari Residence office of any other working grant received simultaneously. In such cases, a reduced monthly grant is paid which are €1,400, €1,800 and €2,300.

How do I calculate the support for living costs intended for the members of a work group during a group residency?
Each member of a group working in the residence is granted a residence allowance to cover their living costs, and this allowance is calculated according to the number of days they spend there. The daily sum is calculated by dividing the monthly grant for individual residency by 30 (see the grant categories for individual residencies above).

For example: If a group applies for residency for 2 weeks and the member of the work group in question is in the early stage of their career, the sum is calculated as follows: €2,400 / 30 x 14 = €1,120. When applying for a grant in monthly grant category 2 or 3, the experience of the member of the work group in question must be described in the budget (see EXAMPLE).

Can I apply for a grant for a member of the work group who has not been named?
We recommend naming all the members of the work group. We do understand, however, that this is not always possible and therefore you can also apply for grants for unnamed members of the work group. In such cases, please write in the application ‘dancer NN’, ‘lighting designer NN’, etc.

I tried to fill out the application in advance but I did not find the application form from the online application service. How can I make the application?
The online application service is open only during the application period. Applications cannot be submitted before or after the application period. Please wait until 1 August when the online application service opens.

Can I send my portfolio via email?
No, we do not accept attachments sent by mail or email. All the necessary attachments are uploaded to the online application system and attached to the application. The file format should be PDF. The maximum size of one file is 3 Mb. Remember to select the file type from the drop-down list on the online application form.

The attachment can also be a link to a specific web page or online video service etc. Remember to select the link type from the drop-down list.

Is the reference a required document?
The reference is not a required attachment but it may have a significant meaning if there are two applicants in the same ranking.

Can I send a reference after the deadline?
References must be sent using the online service for references on 15 August by 4 pm Finnish time at the latest. After this the reference service will close and will not accept any more references. Only references sent during the application period will be considered.

My recommender sent only a paper version of the reference. What should I do?
The best way to provide a reference is through the online service for references. It can also be attached to the application. We do not accept references sent by mail or email.

Can I apply more than one residency places?
Yes, you can apply for more than one residency place (individual or group residency) or later on September the Kone Foundation grant. This must be noted is each application in section Other funding.

Do I also need to mail my application?
No. Applications are sent via the online service. Only applications sent via the online service are considered.

Language of the application?
We hope that Finnish-writing applicants or a group consisting entirely of Finnish speakers write their applications and the attachments in Finnish. If a Finnish-writing applicant or a group consisting entirely of Finnish speakers is submitting an application in English, they must write the summary in Finnish. All the elements of an application can be in Swedish.

When does the application period for the Saari Residence end?
The application period ends on 15 August at 4 pm Finnish time.

When are the decisions on the awarded grants made?
The decisions are announced in October. We will announce the actual date nearer the time. We will send an email to all the grant applicants. In addition, the grant recipients will get a letter of notification by mail. We will also publish the names of grant recipients on the website.

Why was I not awarded a grant?
Kone Foundation does not provide explanations for individual grant decisions. The foundation receives a large number of good applications each year and it is unable to provide funding for every good application.