General information about the grant

On this page, you can find general information and advice about using your Kone Foundation grant, submitting progress reports, as well as advice on the role of the project leader and our ethical conduct.

USING THE GRANT

If you intend to accept the grant, you do not need to inform Kone Foundation, but if you cannot accept the grant, please contact us as soon as possible.

The funding must be used according to the following time frames:

  • one-year grants must be used within three years of awarding
  • two-year grants within four years
  • three-year grants within five years
  • four-year grants within six years

The period in which the grant must be used can be extended under the following conditions: if the grant payments have been deferred due to parental leave, military service, to care for a child below three years of age, or sick leave. Please contact the Foundation office if you wish to extend the grant period.

ROLE OF THE PROJECT LEADER FOR WORKING GROUPS AND ORGANISATIONS

If the grantee is an organisation or a working group, the grant payment requests must be submitted by the project leader. The project leader decides which bank account to use for other expenses. If the content of the project, composition of the working group or any other key element changes, the project leader must submit a change request on the online grant service. It is the responsibility of the project leader to submit the final report, and the interim report for multi-year projects, on behalf of the project.

It is the responsibility of the project leader to inform the other members about how to find more information about taxation of the grant and MYEL insurance coverage for grantees (such as on Kone Foundation’s website or through MELA and the Finnish Tax Administration). It is also the responsibility of the leader to guide the working group members to inform MELA of changes regarding their grant payments.

The project leader ensures that the grant is used for the purpose for which it has been awarded. The project leader can create contracts with the members of the working group. However, Kone Foundation does not require contracts to be made.

ETHICAL CONDUCT IN PROJECTS FUNDED BY KONE FOUNDATION

The project leader must ensure that there is no discrimination in the project on the basis of age, origin, nationality, language, religion, belief, opinion, societal activity, family relationships, state of health, disability, sexual orientation or any other personal characteristic. 

All project members must act in a fair and equal manner. Bullying, unfair treatment and harassment must not be tolerated. 

We follow and expect you to follow the safer space principles in the projects we fund and in our events and facilities. Find out more about our safer space principles here

If you experience or notice behaviour that violates the principles of safer space, serious conflicts or otherwise disturbing behaviour in the project or at our events, please report it to our harassment contact person, Grant Secretary Maria Roivas (maria.roivas@koneensaatio.fi), so that we can try to find solutions together. You can also suggest additions and changes to our safer space principles to Maria. 

What is unfair treatment and harassment? Read more on the website of the Occupational Safety and Health Administration in Finland.

We recommend you to get to know the Ethical Guidelines For the Art and Culture Section.

RESEARCH FUNDING: ETHICAL CONSIDERATIONS, REUSE OF RESEARCH MATERIALS AND OPEN ACCESS

Academic researchers should follow the guidelines for responsible conduct of research issued by the Finnish Advisory Board on Research Integrity and the codes of conduct of the organisation in which the research takes place.

We recommend that data collected during research funded by Kone Foundation be archived for possible future use. More information on how to do this can be obtained from the Finnish Social Science Data Archive or from the Language Bank of Finland.

We recommend that researchers we support make their research results freely available to all. Researchers can make their scholarly publications openly accessible by posting them on the internet in, for example, the open-access repository of the research institute or with a world-wide provider such as Researchgate.net or Academia.edu. Research results can also be published in scholarly journals, which make their articles openly accessible. When it funds projects, the Foundation can also provide funding for the processing fees of open-access journals. However, if this is the case, the processing fees should be paid to journals that make all articles freely accessible than to journals that collect subscription fees.

PROGRESS REPORT

Grantees who have been awarded funding for a multiyear grant must submit an annual progress report on the online grant service. The progress report must be submitted within a month of the end of each year of funding. The reporting period runs from the start of the grant payment, not the start of the calendar year. Without a progress report, grant payments cannot be continued.

The project leader is responsible for the reporting of the organisations and working groups.

From the perspective of the Foundation, progress reports primarily serve as means to communicate with the grantee or project’s working group and track its progress. In addition, through progress reporting we aim to encourage grantees to make their work visible to interested groups. However, The Foundation does not require its grantees to communicate about their projects. Read more about project communications here.

The report should not be mailed to the Foundation, and it does not need to include receipts.

FINAL REPORT

All grantees must provide a final report (submitted via the online grant service) for their project within six months of the last grant payment. If the funding consists of other expenses only, please provide the final report within eighteen months of the last payment. Please contact us if your project is still ongoing by the deadline so we can discuss additional time for the final report.

The project leader is in charge of reporting for organisations and working groups.

A final report must be provided even if the funded project is only partially or not at all completed. Neglecting to submit a final report risks a negative decision for future grants. We may also reclaim the grant.

By reporting, you let the funder know that the grant was used for the purposes for which it was awarded. This is important in ensuring fair treatment of grant applicants and recipients. Reports also provide us with key information about the impact of grants and can be used as a basis for developing the Kone Foundation funding system. The questions for the final report can be found on the reporting form on the online grant service.

In addition to the final report, we ask that literary grantees send a copy of any works that are eventually published to the Kone Foundation. Please send the copy preferably to Kone Foundation’s Posti Parcel Locker.

Lauttasaari Manor residency grant recipients also provide a final report via the online service within six months of the last grant payment.

The report should not be mailed or emailed to the Foundation, and it does not need to include receipts. Please note that the project does not need to be finished, when submitting the final report.

The Foundation processes the reports confidentially. The contents of the reports can be used anonymously to improve the position of grantees and to develop services.