Instructions for the online grant service

This section includes guidelines for using The Online Application Service. Please read these instructions carefully before filling out and submitting your application. Once you are logged in, detailed information about the different sections of the application form can be found behind the ‘?’ symbol

Saari Residence – ONLINE GRANT SERVICE

Apply for residency place by submitting your application and attachments using the online grant service. The service is open during the annual application period in March. Applications cannot be submitted after the deadline.

Once you have registered, a confirmation email will be sent to the email address you have provided. The email address is used as a username on the application.If you do not receive the confirmation email within a few minutes, please check your junk mail/spam folder.

Only applications submitted during the application period will be considered.

  • You can choose the language from the top right of the online service’s page (Finnish / English).
  • You can find detailed information on the different sections of the application form behind the ‘?’ -symbol.
  • Log in using your account information, or if you are a new applicant, register as a new user.
  • Create a new application.
  • Fill in the required information. Fill in all the parts carefully.
  • Do not mail or e-mail the application to the Saari Residence or Kone Foundation.
  • Prepare the application in time, because the online service will become congested and slow down as the deadline approaches.
  • Submit the application before the deadline.
  • Application can not be sent via email or post.

If you have questions regarding your application or problems filling it, please contact us using Messages function on the top right of the page. We will reply to your message as soon as possible.

Please note: Application cannot be edited in any way after the deadline, 31 March, 4 p.m. (Finnish time).

After submitting the application status of the application will be ‘Application received’ and (within a week after the deadline) will update to ‘Application under evaluation’.

 

LANGUAGE OF THE APPLICATION

We recommend that Finnish-writing applicants or a group consisting entirely of Finnish speakers submit their applications and attachments in Finnish. If a Finnish-writing applicant or a group consisting entirely of Finnish speakers is submitting an application in English, they are requested to write the title and summary in Finnish.

 

APPLICATION FORM

On the first page, select what you are applying for

  • The Saari Residence application period

THE SELECT THE CORRECT RESIDENCY TYPE 

It is essential to select the correct residency type (individual or group residency).

  • Individual applicant or work partners, individual residency
  • Workgroup
  • an organisation with a business ID

 

INFORMATION ON THE APPLICANT AND CHOOSING THE INDIVIDUAL RESIDENCY GRANT CLASSIFICATION

Individual residency applicants must fill in the application under their own name. Individual residency can be applied with a work partner in a joint application. The details of both applicants will be filled in the same application.

If the applicant is a workgroup, the members of the group must select one of the members as the project leader to complete the application in his/her/their own name. The workgroup can also be given a name. The name will be used for communicative purposes, such as Kone Foundation’s website if the residency place is awarded.

If you’re applying as an organisation with a with a Finnish business ID, please note that the registration numbers recorded in the Register of Associations are no longer in use. Business IDs has been used since September 2019.

The application should include information on all group members or, at the very least, an assessment of how many people will simultaneously be staying at the Saari Residence. The minimum group size is 3 people. We ask for the group member participating in the residency period to commit, and they are expected to reside and work in the residency during the granted residency period. It is important for us to know the group size to allow us to plan accommodation for the residencies. In the case of group residencies, one apartment houses 1−3 persons, depending on the size of the group (the maximum is 14 persons in total). Also, the application should list the names of the workgroup members who will not attend the residency period in Saari. It is not possible to accommodate short term group members who are not working at the Residence. The other members are welcome to visit but they cannot stay over.

If the applicant is an organisation with a Business ID, a project leader must be selected for the project. It is the responsibility of the project leader to submit payment requests and to inform the Saari Residence of the payment schedule arrangements. If there are changes in the contents of the project or the members of the workgroup, the project leader must discuss these with the Saari Residence. Only an accountable project leader may agree on changes and inform us about them.

 

MONTHLY GRANT FOR INDIVIDUAL RESIDENCY

The individual residency includes an apartment, a workspace and a monthly grant. The artists work with their own equipment (incl. computer and camera) and they will purchase their own materials.

Individual residency grant classification:

  • €2,500 /month (beginning of career)
  • €3,000 /month (mid-career, min. 10 years of artistic work)
  • €3,600 /month (experienced, min. 20 years of artistic work).

The size of the monthly grant varies according to the applicant’s experience. If the applicant is applying for a grant in category 2 or 3, they are required to give details of their experience in their application. The grant classification cannot be justified e.g. with the need for supplies or travels.

The grant is intended to cover the cost of living, travel costs and other necessary costs. The payment of the grant requires that the recipient lives and works at the residence.

If the applicant is awarded a residency place and receives another working grant at the same time, a reduced monthly grant is paid, which is usually half of the grant sum.

Grants awarded by private foundations, such as Kone Foundation, are exempt from taxes below the limit of the Finnish state grant for artists.

The grants for group residencies will be applied in the group residency application sheet 5 Support for group residency.

 

APPLIED RESIDENCY

 

FIELDS OF ART AND KEYWORDS

Keywords or fields of art that the project is related to can also be listed on the form. Please add fields or keywords that best describe your project and its themes.

PREFERRED PERIOD OF STAY AND DURATION AT THE SAARI RESIDENCE

The individual applicants must choose in the application of the working period most suitable to their needs. The applicants may opt for more than one of the choices; the applicants must choose all periods that are suitable for them.
The groups must choose all suitable dates for residency as well as the length.
Specific requests regarding the residency period may be expressed in the “Additional information and wish” field.

Working periods for the two-month individual residencies are as follows:

  • Period 1: January to February
  • Period 2: March to April
  • Period 3: September to October
  • Period 4: November to December

Groups may apply to use our facilities for 2–4 weeks between mid-May and mid-August. Periods of one week are awarded only in special cases and they are intended for groups who require assembly facilities and who work in a seminar setting or similar, such as a group of translators. For ecological reasons, we recommend a longer group residency period for working groups travelling from afar.

WORK PARTNER

If the applicant wishes to work at the Saari Residence during the individual residency periods with a work partner, they apply for the residency with the same application form. The application should include a mention of the needs for accommodation (sharing the apartment or separate apartments).

PARTNER AS AN APPLICANT

If your partner is applying for the residency, but with a different project, the applications must be done separately and mention that you are both applying for the same residency period. The application should also state whether the applicant wishes to be accepted even if the partner is not. During residency, it is possible to receive short-term guests, such as members of a workgroup.

FAMILY AND CHILDREN

The residence includes a limited number of apartments suitable for families and the residency is primarily for the awarded artists working in the residence.

If you want to apply for individual residency with your family, please mention it in the section for additional information. Please also inform us whether you will accept the residency even if we are unable to offer your family a place. It is the parents’ responsibility to organise childcare while they work.

If the members of a workgroup have small, under school-age children whose care cannot be organised in other ways during the residency, it should be mentioned in the application so we can take into consideration. Arranging daycare for children is the responsibility of the parents. In such cases, the group must organise bed linen, towels and travel cots for the children themselves. If there is another workgroup working in the residence at the same time, we will ask for their opinion also on having children at the residence

You can apply for more than one residency place or later in September the Kone Foundation grant. This must be noted in each application in section Other funding.

 

WORKSPACE

The applicant must choose the kind of workspace is required. For more information about the workspaces, please see Accommodation and workspaces. In case you have needs or wishes regarding the workspaces, write more information to the additional information.

In the section ‘Working at the Residence’, we also request more details about the applicant’s working methods to ensure that we are able to assign workspaces according to the users’ needs. The artist (or workgroup) is required to acquire the materials they need themselves.

Please tell us if you are interested in sharing your workspace. Please note! The Saari Residence decides how the facilities are used and how they are distributed. Workspaces in the barn are limited and it is divided according to priority needs. Per se, each artist or workgroup have their own workspace that they do not need to share.

The applicant should mark in the form and write more information to the additional information in case they need a handicap-accessible apartment and workspace. One of our apartments has been renovated to be handicap accessible. It includes a kitchen, handicap accessible toilet and three rooms. The spacious apartment is on the first floor and can be accessed with an easy access elevator. Further improvements will be made to the workspaces in the barn in the following years.

Please contact us so we can discuss any special needs you may have. We will do our best to accommodate them in any way possible.

 

DESCRIPTION OF THE PROJECT

Fill in the working title.

In the summary (max 2,000 characters),please provide a short description of the main content of your project, methods of implementing work and timetable. There is also a chance for applicants to present their artistic thinking shortly. You must also provide a more detailed work plan as an attachment.

The summary is very important for the evaluation of the application. Kone Foundation may use the summary for communicative purposes, such as its own website if the residency place is awarded. In addition to the summary, the applicant must attach a separate work proposal to the application.

If you combine art and academic research in your artistic practice, please state that in your workplan.

 

MOTIVATION

The application form includes the following questions regarding the applicant’s motivation and interests:

  • What are your reasons for wanting to work and stay at the Saari Residence?
  • What are your interests outside your work?
  • How do you wish to evolve in your career and in your life in general?
  • What sorts of ideas and expertise do you wish to share with the other residents, and what would you wish to receive from them?
  • What sorts of themes would you like to see in the group workshops and the SAARI WELL?
  • Ecological sustainability, which also includes social and mental sustainability, is an essential aspect of the thinking and the activities of the residence. What do you think about this?

It is important to answer these questions carefully. The answers may be central in deciding which artists will work at the Saari Residence at the same time.

 

SUPPORT FOR GROUP RESIDENCY (GROUP RESIDENCY APPLICATION ONLY)

Groups can apply for a grant and support for travel for the duration of the residency period. The residency includes accommodation, workspace and a work grant for each member of the workgroup. The residence grant for groups is granted for the number of persons and the plan stated in the application.

In your application, please provide an itemised list of the residencey grant for the group under section 5 “Support for the group residency” > Breakdown of costs. We encourage groups to apply for a longer residency period and support for slow travel, which makes it possible to also apply for a work grant for a journey by land or sea lasting longer than a week. We do not subsidise journeys within the borders of Finland unless the journey starts from outside these borders. The breakdown attached to the application should give a realistic and accurate estimation of the costs. We do not grant group residencies support for materials, daily allowance or salaries.

Please calculate the grants you are applying for based on the number of residency weeks and group members. You should also enter journeys in the form unless you are applying for support for slow travel. If you are only applying for support for slow travel, enter €0 in the first field for travel. Include a more detailed breakdown of costs in the form (required) and a separate breakdown of costs in PDF format also in the Attachments and link.

Each member of a group working in the residence is awarded a residence grant to cover their living costs, and this grant is awarded according to the number of weeks they spend at the Residence. The grant for each workgroup member residing in the Saari Residence is €750 / week.

The grants for workgroups

  • 1 week          €750 € / person
  • 2 weeks        €1,500 / person
  • 3 weeks        €2,250 / person
  • 4 weeks        €3,000 / person

We ask for the group member participating in the residency period to commit, and they are expected to reside and work in the residency during the granted residency period.

The awarded sum may differ from the sum applied for because the residency is not necessarily granted for the duration it was applied for, or there may be some other change that affects the sum. The sum awarded and the duration of the residency are given in the decision sent to those who have been granted a residency.

The accountable project leader agrees on all payment details. If the grant is to be paid to a legal entity with a business ID, the payment request must include the business ID, reference number and contact details of the entity.

 

SUPPORT FOR SLOW TRAVEL

Slow travel refers to avoiding flying and other ecologically unsustainable means of transport. You can apply for support for slow travel if you are coming to Saari Residence from outside of Finland and travelling out of Finland when leaving. If the journey takes more than a week in total, it is possible to also apply for a work grant for the journey. If you are applying for a work grant for your journey, please explain how you will be working while travelling.

In making the itinerary, you can use online services like EcoPassenger to compare the energy consumption, the CO2 emissions and other environmental impacts for planes, cars and trains. Also, websites like The Man in seat 61 have many tips. We also recommend you to read about slow travel from our website. If needed, it is possible to apply for funding for overnight in affordable accommodations. The support for slow travel is awarded for the recipients, not e.g. for family members.

If the journey takes more than a week in total, the working grant for the individual residency place recipients is calculated according to the applied grant classification as follows: 1 week is 25% of the full grant, 2 weeks 50% of full grant or 3 weeks 75% etc. Workgroups can apply according to the 2. grant classification: 1 week is €750 € / person, 2 weeks €1,500 / person etc.

Please explain how and on what schedule you would be prepared to arrive at the Saari Residence from outside of Finland and to leave the residence, taking the most direct route possible. If you are applying for support for slow travel with your work partner, you can do that at the same time. If you are applying for a slow travel grant for more than one person (groups), please explain who, how and on what schedule you would be prepared to arrive at the Saari Residence from outside of Finland and to leave the residence, taking the most direct route possible.

Please provide a breakdown of your travel costs and a short itinerary in the form and also attach a more detailed itinerary with a breakdown of costs on page 8, “Attachments and Links.”

Applicants must inform the Saari Residence immediately if they receive funding from any other source for their travels.

 

FUNDING FROM OTHER SOURCES

Applicants must list on the application form all working grants received during the preceding three years, and any applications that are pending at the time of applying for Kone Foundation funding. Groups must list received grants and funding for the workgroup and the pending applications for the same project, not the grants received or pending for the individual members of the group.

Applicants must inform the Saari Residence immediately if they receive funding from any other source during Kone Foundation’s application and processing period. If an individual residency recipient simultaneously receives some other grant to support their work, a reduced monthly grant is paid, which is usually half of the grant sum.

If an applicant is granted Kone Foundation residency funding without informing us of successful grant decisions from other sources, the Kone Foundation decision may be repealed.

Let us also know if you are applying for more than one grant from the Saari Residence at the same time. In such cases, please name the application/project.

Please let us also know if you have worked at the Saari Residence before. If you have, you can give more details about your stay under ‘Additional details’. Your answers do not affect the evaluation of the application.

We also wish to know where you heard from the Saari Residence.

If you are applying for the individual residency, please list the residencies you have attended during the last 5 years (list the name of the residency, year and country in their own lines).

 

SELECTING THE EVALUATOR

You must select which artistic field you want the evaluator assessing your application to represent (first choice). Please check the separate guidelines for Selecting the evaluator of the application. A maximum of two selections can be made, but it is worth noting that the applications will generally be assessed by the expert selected as the first choice.

 

ATTACHMENTS AND LINKS

Before submitting your application, check which attachments will be required for your application. See the section Description of the attachments.

 

REFERENCES

Please check more information in the section Appending a reference to the application.

PROXIMITY TO THE FOUNDATION

According to the Foundations Act, all foundations are required to provide information on their related party transactions. The act has a broad definition of a related party of a foundation. Please note that related parties may apply for funding from Kone Foundation. Foundations are required to disclose if they award funding to persons within the ‘narrow’ definition of a related party. The executives of the foundation cannot participate in the processing of applications from related parties in the broad sense. For these reasons, all grant applicants will be asked about their relationship to key Foundation personnel.

The question is based on the new Foundations Act, from 1 December 2015 onwards.

 

FEEDBACK

We ask our applicants for feedback. Your feedback does not affect the evaluation of the application.

 

SUBMIT

The application must be submitted by the deadline of 31 March, 16:00 (Finnish time).

Please note: Application cannot be edited in any way after the deadline.

If you wish to edit your application after submitting it before the deadline, please choose Cancel application. Cancelling does not clear your application data. After editing the application, you need to submit the application again. 

After submitting the status of the application will be Application received and (within a week after the deadline) it will update to Application under evaluation.

Only applications submitted via the online service will be considered.

Applicants must agree to the description of the processing of personal data and other conditions mentioned in our Privacy Policy Statement.

 

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