The personal monthly grants are paid directly to the project member’s personal account. Kone Foundation grants are paid out monthly by the third working day of the month. The grants are paid when the work that the grant has been intended for takes place. A full monthly grant is paid out only when the grantee works in the projects full-time, not after the work has ended or upfront.
Details on awarded grants and instructions on how to submit a payment request are available from the online service for grants. To access the payment request page, log in to the online service and enter the identification code for payment request included in your letter of approval.
Filling a payment request
The project leader is responsible for making the payment requests for all personal working grants and other costs of the grant project. The grant is paid on the basis of a payment request submitted by the 10th day of the month preceding the month of payment.
If any changes regarding your payment schedule occur, you can edit a request which already has been confirmed. NB! Changes in the payments of personal grants may affect the grantee’s MyEL insurance coverage. The grantee themselves must inform Mela on the changes regarding grant payments immediately. We recommend the grantee to inquire from Mela beforehand, how these changes will affect their insurance coverage and, in particular, the length of the insurance period.
Take into account that the Kone Foundation office is closed in July annually and new payment requests won’t be accepted. All instalments requested to be paid in July will be paid as agreed.
Payment requests for organisations and working groups are submitted by the project leader.
Payment of personal monthly grants
The personal monthly grants of the working group members are paid directly to grantee’s personal account. A separate payment request must be filed for each member of the working group. The required information in the payment request includes the grant recipient’s name, bank account number, Finnish personal ID or date of birth, current address, and the payment schedule. Grants may also be paid to bank accounts outside Finland and the SEPA-region.
Payment of other expenses
If the project has been awarded other expenses, a separate payment request is made for the funding. Other expenses are primarily paid in one instalment per year, in which case they can be used throughout the year. If the other expenses will be paid to a university account, they can be paid in one instalment (for instance, in a multi-year project). Other costs are preferably paid into a bank account of a legal entity with a business ID.
The project leader submits the request with account details to which other expenses will be paid. This is often a project account, an organisation’s account (e.g. University or other research facility), or a private individual’s account. If a request is made for the other expenses to be paid to a legal entity with a business ID, the payment request must include a business ID, reference number and the contact details of the entity.
If any salary or remuneration is paid from the other expenses covered by Kone Foundation, the grantee must remember that it is the payer’s (i.e. their) responsibility to ensure that employer obligations, statutory payments and tax requirements are appropriately complied with. Kone Foundation only pays for other expenses, but cannot help the project with practical administrative matters. Please find more information on payment of salaries e.g. on the web page Palkka.com.
Online grant service
Please submit your or your working group’s/community’s payment requests or requests for change through the online grants service. Final reports for already completed projects must also be submitted through the online service.
Please log in the online grants service here.