Application form and the online grant service

This section includes guidelines for using The Online Application Service. Please read these instructions carefully before filling out and submitting your application. Once you are logged in, detailed information about the different sections of the application form can be found behind the ‘?’ symbol.
Kuva | Image: Ilona Partanen

Online Grant Service

Apply for funding by submitting your application and attachments using the Online Grant Service. The service is open during the annual application period in September. Applications cannot be submitted after the deadline.

Once you have registered, a confirmation email will be sent to the email address you have provided. The email address also serves as your username. If you do not receive the confirmation email within few minutes, please check your junk mail/spam folder.

Only applications submitted during the application period will be considered.

  • Log in using your account information, or if you are a new applicant, register as a new user.
  • Create a new application.
  • Fill in the required information.
  • Submit the application to Kone Foundation before the deadline.
  • Application can not be sent via email or post.

Applicants who have submitted their application by the deadline of 15 September, 16:00 (Finnish time) can add or edit attachments until  18 September, 16:00 (Finnish time). Please note: after the deadline, applications cannot be edited in any way.

After submitting the application, the status of the application will be marked as ‘Application received’ and (within a week of the deadline) will update to ‘Application under evaluation’.

Language of the application

We recommend that Finnish-writing applicants or a group consisting entirely of Finnish speakers submit their applications and attachments in Finnish. If a Finnish-writing applicant or a group consisting entirely of Finnish speakers is submitting an application in English, they are requested to write the title and summary in Finnish.

All elements of an application can be in Swedish.

The Application form

Grant calls

Choose the grant call you are taking part of.

Application type

Choose whether you are filling the application as an individual applicant, a working group or an organisation with a with a Finnish business ID.

Individual applicants must fill in the application under their own name.

If the applicant is a working group, the members of the group must elect a leader to submit the application in his/her/their own name. You may also give your working group a name.

If the applicant is an organisation with a with a Finnish business ID, a leader must be selected for the project.

The Lauttasaari Manor Residency program is open for working groups and organisations to apply. It can not be applied as an individual applicant.

Tabs of the application form

1. Applicant

Fill in the basic information.

Research applicants using the ORCID-identification code can add this to their applicant data.

If you’re applying as an organisation with a with a Finnish business ID, please note that the registration numbers recorded in the Register of Associations are no longer in use. Business IDs has been used since September 2019.

The details for working group members who are not applying for a personal monthly grant must also be listed on this page. The names of the members of the working group will be published on Kone Foundation’s website.

2. Type of project

The applicant must choose a category for the project:

  • Work that combines academic research and artistic work or work based on either
  • Academic research or work based on it
  • Artistic work or work based on it
  • Another type of cultural work

You may also list keywords or fields related to the project and its themes on the form.

Within the thematic call Sustainable Development, Russia, and Finland, the foundation can fund research and research-based work on sustainable development and environmental issues in the broad sense.

3. Description

Fill in the working title.

In the summary (max 2,000 characters), please provide a short description of the main content of your study or project and the intended methods for implementing the work. You must also provide a more detailed work or research plan as an attachment.

Kone Foundation’s goal is to advance bold initiatives in research and the arts. In the application form, applicants should highlight which aspect/aspects of their project is/are bold (max 500 characters). For more information on the definition of ‘boldness’ and other focal points of Kone Foundation, see For what purposes does the Kone Foundation grant funding?.

Applicants’ summaries and descriptions of their bold initiatives are important in the evaluation of the applications. The Foundation may use applicants’ titles, summaries and their particular definition of ‘boldness’ in the Foundation’s communications (for example, on its website), and these sections will be published if the grant is awarded.

The applicant must provide a brief description of the duration of the project and its timetable on the application form.

Check the box to indicate whether the project is related to Kone Foundation’s The changing “neighbournesses” of Finland programme.

4. Funding

On the application form, select the primary purpose for the funding:

  • Doctoral thesis
  • Academic research and/or artistic work
  • Other costs of the academic research and/or the artistic work
  • Development of a field or a discipline
  • Organising an event (performance, exhibition, science event, etc.)
  • Publication or other content production

For the last two alternatives, please state the intended target audience.

The applicant must select whether the grant request is for a multiyear project, a project lasting a year at most, or a kickstart grant for project development or piloting. If you are planning a multiyear project: we recommend applying for funding for the same project at once, for example a doctoral thesis.

The kickstart grant is intended for a maximum of 6 months of work. A granted kickstart funding is not an agreement for further funding of the project from Kone Foundation.

Fill in the information of the monthly grantee(s). Individuals doing scholarly or artistic work are usually awarded personal working grants instead of salaries. Because funding for salaries often requires at least 30% higher expenses per person, we may fund more researchers and artists. Grants awarded by private foundations, such as Kone Foundation, are exempt from taxes below the limit of the Finnish state grant for artists.

Kone Foundation grants are specified as monthly funding and other expenses on the application form.

The amount of the personal monthly grant varies, depending on the stage of your career. If the applicant applies for the larger monthly grant, a description of the applicant’s career stage must be included on the application.

Grant classification from the year 2021 onwards:

  • Grant 1: early career applicants and those working on their doctoral thesis €2,500/month (€30,000/year)
  • Grant 2: mid-career applicants (min. 10 years of artistic work) and those working at the post-doctoral level €3,000/month (€36,000/year)
  • Grant 3: late career applicants (min. 20 years of artistic work) and experienced researchers (e.g., adjunct professor level, “dosentti” in the Finnish academic system) €3,600/month (€43,200/year).

If you are applying for a monthly grant 2 or 3, please describe your career phase.

Personal monthly grants are usually awarded for full-time work for a minimum of one month. Smaller grants are available (25%, 50% or 75% of full grant) for part-time work.

The names of the recipients of the personal monthly grants are published on the Kone Foundation website.

Compensation for work lasting less than a month, such as a performance fee, can be applied for under ‘other expenses’ but not as a monthly grant. When applying for a grant to cover fees and salary expenses, the applicant can include taxes and additional costs in the total amount being applied for, if necessary.

If funding is required for expenses other than personal monthly expenses (e.g., travel, salaries, materials), the reasons must be stated on the application form. In such a case, a budget must be included as an attached PDF.

Applicants who apply for research funding must answer how they plan to arrange their research facilities, meaning the space where the research is performed and the equipment needed. On the form, indicate whether you have made an agreement with an institution or whether you will personally arrange for research facilities (e.g., by working at home).

5. Other funding

Please list all grants received during the preceding three years and any applications pending at the time of applying for Kone Foundation funding. Applicants are requested to inform Kone Foundation immediately if other funding is received from any other source during Kone Foundation’s application processing for the same purpose. For projects, applicants must indicate on the application if they have sought funding for the same project from other sources. If an applicant is granted funding without having informed the Foundation of funding from other sources, Kone Foundation repeal its decision.

Kone Foundation grants are usually not awarded to applicants who have already secured financing for the project in question (grant or salary) for the entire upcoming year.

Research grant applicants must also indicate on their applications all salaried doctoral programs for which they have been awarded a grant or for which applications are still pending. They must also inform of any paid work related to the project or any other overlapping funding for this application.

We also wish to know has the applicant applied funding from Kone Foundation before and has this same project include work or planning done during a Saari manor residency period. This does not affect the evaluation of your application.

6. Evaluators

Please check the separate guidelines for Selecting the evaluator of the application.

7. Attachments and links

See the section Attachments.

8. References

See the section Appending a  reference to the application.

9. Proximity

According to the Foundations Act, all foundations are required to provide information on their related party transactions. The act has a broad definition of a related party of a foundation. Please note that related parties may apply for funding from Kone Foundation. Foundations are required to disclose if they award funding to persons within the ‘narrow’ definition of a related party. The executives of the foundation cannot participate in the processing of applications from related parties in the broad sense. For these reasons, all grant applicants will be asked about their relationship to key Foundation personnel.

The question is based on the new Foundations Act, in place from 1 December 2015 onwards.

10. Feedback

We ask our applicants for feedback. Your feedback does not affect the evaluation of your application.

11. Submit

Applicants who have submitted their application by the deadline of 15 September, 16:00 (Finnish time) can add or edit attachments until 18 September, 16:00 (Finnish time). Please note, that after the deadline, applications cannot be edited in any way.

If, after submitting your application, you wish to edit it before the deadline, please choose ‘cancel application’. This does not clear your application data. After editing the application, you need to submit the application again.

After submitting, the status of the application will be ‘Application received’, and (within a week of the deadline) it will update to ‘Application under evaluation’.

Only applications submitted via the online service will be considered.

All applicants must agree to the description of the processing of personal data and other conditions mentioned in our Privacy Policy.

Research applicants can also give premission to share information on awarded grants to the National Research Information Hub. National Research Information Hub gathers and shares data about research conducted in Finland.

 

Return to the For grant applicants main page.