Guideline 3: Attachments

The applicant’s ability to successfully complete the project is evaluated based on the work plan, curriculum vitae and other supporting documents attached to the application.
Illustration: Marika Maijala

All the attachments must be uploaded by the deadline of the grant call, 15 September, 16:00 (Finnish time).

The reference sources may submit reference letters via the online service until 22 September, if the reference request has been sent during the application period. If the applicant wishes to add the reference letter themselves, they must submit it as an attachment by the application deadline.

Degree diplomas and permission for the public defence of academic dissertations awarded after the deadline can be sent using the Online Application Service by 15 November. Applicants can also inform the Foundation of funding received from other sources using the online application service.

All necessary attachments should be uploaded to the Online Application Service and attached to the application as a PDF. The maximum size for one file is 6 MB. Please select the file type from the drop-down list on the online application form.

Please note that we cannot accept attachments by mail or email.

Required attachments

Individual applicant:

  • research or work proposal
  • curriculum vitae
  • budget (a budget is included in the application if the applicant is applying for more than a monthly grant)
  • portfolio (applications for artistic work or artistic research)
  • reference (doctoral researchers)
  • copy of degree certificate (research applicants)

Work group:

  • research or work proposal
  • curriculum vitae for each project member (or summaries)
  • budget
  • portfolio (applications for artistic work or artistic research)
  • copy of degree certificate (individual research applicants with monthly grant)

Organisation with a Finnish business ID:

  • research or work proposal
  • curriculum vitae for each project member (or summaries)
  • budget
  • portfolio (applications for artistic work or artistic research)
  • copy of degree certificate (individual research applicants with monthly grant)
  • copies of the annual report, financial statement and auditor’s report from the previous year

Please note: if you have received a prior grant from Kone Foundation for the same purpose, include a short description of your progress in your work/research plan.

In the Lauttasaari Manor Residency call, all compulsory attachments for working groups or organisations listed above must be attached to the application. In this case, the invited guest’s CV, the total budget and a work plan, which includes the goals and intended forms of cooperation related to the residence period, should be attached to the application. The application must include a plan for the duration of the work as well as preferred dates.

Description of attachments

Research and work proposal

The maximum length of the research or work proposal for individual applicants is 4 pages, including bibliography. The maximum length of a research or work proposal for work groups or institutions is 8 pages.

In the evaluation of proposals, attention is paid to:

In general, the research proposal should include the following sections:

  • Introduction: the background of the research and its subject matter, as well as the significance of the proposed research in light of this background.
  • Aims and objectives: what is to be studied and why. The objectives must be indicated as clearly as possible, for example through proposed research questions.
  • Research materials and methods: the research data or literature and the method chosen for analysing or handling these materials.
  • Work outline: a short estimate of the expected duration of each phase of the project.
  • References and sources: a concise list of the most important sources of the research. It is important to clarify the theoretical framework behind your research. In doing so, follow the practices of your own field. We fund research in a broad range of disciplines and do not aim to teach academics how to perform their research.
  • It is also important to highlight the ways your work responds to the Foundation’s key focuses.
  • If you have received funding for the same purpose from Kone Foundation, the plan should provide a brief account of what has been accomplished during the previous Kone Foundation funding period and the project’s current status.

In addition to the above-mentioned, the research proposals for work groups or institutions should include:

  • Names of participating researchers
  • Indication of applicants’ familiarity with the subject
  • An explanation of any possible multidisciplinarity or interdisciplinarity factored into the project.

Projects that are not research projects must include an attached work plan. A sufficient work plan answers the questions: Why? How? When? Who? and Whom with?

The work plan should include:

  • project aims and objectives
  • a description of intended working methods
  • names of the participants and possible partners
  • schedule
  • ways in which your work responds to the Foundation’s focuses
  • If you have received funding for the same purpose from Kone Foundation, the plan should provide a brief account of what has been accomplished during the previous Kone Foundation funding period and the project’s current status.

Curriculum vitae (CV)

The purpose of the CV is to provide a concise overview of the applicant’s education and experience. It should include work experience, previous research, previously received grants, key publications, presentations given and teaching experience. It is especially important to include information of particular relevance to the project for which Kone Foundation funding is being sought. A researcher’s CV can be based on the template provided by the Finnish Advisory Board of Research Integrity. The CV should not exceed four pages. Please do not attach a separate publications list.

Budget 

If a personal monthly grant alone is required to implement the project, there is no need to attach a budget to the application form.

It is important to try to estimate costs plausibly and precisely in the budget. Other possible sources of funding must also be mentioned. Even if only a portion of the funding of a project is being applied for, the cost estimate for the entire project must be presented. In projects that span several years, it is better to devise the budget according to the years of activity rather than calendar years.

In addition to a separate, detailed project budget, the budget must be outlined in the online application form. The project’s annual personal monthly grants and any other expenses of the project (such as travel, material and equipment expenses; additional labour force or salaries; and outsourced services and other costs) must be specified.

In the budget, please indicate any overhead, if required by the research institution. Use the field ‘Other expenses’ on the online application form. Please note that Kone Foundation does not award more than a 15% overhead, and overheads are only counted as ‘other’ expenses, not as personal monthly grants.

See a sample budget

Portfolio

Grant applications for arts and artistic research funding must include a portfolio. A portfolio showcases the artist’s ability in the relevant field and conveys an impression of them as an artist.

A portfolio thus showcases the applicant’s level of artistic expression, quality of artistic thinking and any other special proficiency that the applicant finds relevant to mention.

The contents of the portfolio are to be chosen by the applicant. A portfolio can contain images, texts, links or a list of literary output.

The portfolio can be submitted as a PDF, or you can compile it on your own website and include the link in your application.

References

Read more about references here.

Certificates

If the grant application includes individual researchers working as a monthly grant recipients, please include a certificate of their most recent academic degree and/or the most relevant certificates for the research project.

A degree certificate can also be included in other applications, if desired, but it is most important for the CV to include education and qualifications.

Degree diplomas and permits for the public defence of academic dissertations awarded after the Kone Foundation September deadline can be sent by 15 November using the online application service. Applicants can also use the online application service to inform the foundation of funding received from other sources.

 

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