If you can accept the grant, you do not need to inform Kone Foundation, but if you cannot, please contact us as soon as possible.
The funding awarded by Kone Foundation must be used for the purpose it was initially awarded for. If there are changes in the contents of the project or the members of the work group, the project leader must discuss these with the foundation and send a request for change.
The funding must be used according to the following:
- one-year grants must be used within three years
- two-year grants must be used within four years
- three-year grants within five years
- four-year grants within six years from awarding.
There is some flexibility when extending the period in which the grant is used, if the grant payments have been deferred due to parental leave, military service, for caring for a child below three years of age, or sick leave. Contact the foundation office if you wish to extend the grant period.
Changes in the project
The grant should primarily be used for the purpose it was awarded for. If the content of the project, the composition of the working group, working percentage or any other key element changes, the accountable project leader must agree on the changes with the Foundation by submitting a change request form via the online service. Please remember to explain the reasons for the change on the change request form: what has changed after the original awarding and why? The change request form will be processed in around one month of its arrival.
Please remember, that the project leader must also submit a change request to verify the identity of an anonymous group member. Please attach a CV of a new grantee on the page ‘Request for change’. A payment request for this grantee can only be filled after the change request has been confirmed.
Smaller grants are available (25%, 50% or 75% of full grant) for part-time work. For the changes in the part-time work amount, project leader must send the change request.
For the changes in the timetable of the project, it is usually enough to submit a new payment request.
It is important to note, that the grant recipients themselves must contact MELA regarding the possible changes in their grants. Before making changes in the payment schedules, we recommend the grant recipients to inquire from Mela, how these changes will affect their insurance coverage and, in particular, the length of the insurance period.
Suspension of payments
If you are granted other funding or start working in a salaried position, that affects your grant project, please inform us immediately. You must also inform us of any period of military service, parental leave to look after children under 3 years of age, or sick leave. In most such cases, the grant will be suspended and paid later.
Sick leave during the grant period
If a grant holder with MYEL-insurance is on sick leave, they may be eligible for Mela sickness allowance. Payment of the grant must be suspended during the period of sick leave. Further details can be obtained from Mela.
Payment of the grant will not be suspended if there is a lack of work for which the grant was approved, but please contact the Foundation’s office in such a case. Recipients of annual grants can take around one month of holiday without their grant being suspended.
If the grant is not used according to the instructions, any grants not yet received may be cancelled and grants already received may be claimed for recovery. A grant that has not been used within the time period specified above is considered cancelled. The recipient will not be notified of the cancellation separately.
Role of the project leader for working groups and organisations
If the grantee is an organisation or a working group, the grant payment requests must be submitted by the project leader. The project leader decides which bank account to use for the other expenses. If the content of the project, the composition of the working group or any other key element changes, the leader must negotiate such changes with the Foundation. In such a situation, the project leader submits a change request form to the Foundation online. It is the responsibility of the project leader to submit the final report, and in multi-year projects the intermediate report, on behalf of the project.
It is the responsibility of the leader to inform the working group on how to find more information on taxation of the grant and MYEL insurance coverage for grantees (Kone Foundation’s website, MELA, Finnish Tax Administration). It is also the responsibility of the leader to guide the the working group members to inform MELA on the changes regarding their grant payments.
The project leader ensures that the grant is used for the purpose it has been awarded for. The leader must act in a reasonable and just manner.
Ethical conduct in the projects funded by Kone Foundation
The project leader must ensure that there is no discrimination in the project on the basis of age, origin, nationality, language, religion, belief, opinion, societal activity, family relationships, state of health, disability, sexual orientation or other personal characteristics.
All project members must act in a fair and equal manner. Bullying, unfair treatment or harassment must not be tolerated. Unfair treatment or other serious internal conflicts in the project must be reported to Kone Foundation.
What is unfair treatment and harassment? Read more on the website of the Occupational Safety and Health Administration in Finland.