For grant recipients

Congratulations on your grant! Please read these instructions carefully.
The Childrens’ Library Project received grant in 2016. Photo: Aleksi Poutanen

Congratulations on your grant! Please read these guidelines carefully. If you have any questions contact the Kone Foundation office.

Acceptance of the grant

If you can accept the grant, you do not need to inform Kone Foundation, but if you cannot, please contact us as soon as possible.


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Grant payments

The grants can be paid out when the work that the grant has been intended for takes place. A full monthly grant is paid out only when the grantee works for it full-time, not after the work has ended. The personal monthly grants are paid directly to the project members.

Kone Foundation grants are paid out monthly by the third working day of the month. In order to receive payments, please submit a payment request using the online  service for grants. Please do this by the 16th of the month preceding the one in which you wish the payments to commence.

It is the responsibility of the project leader to submit payment requests and to inform the foundation on the payment schedule arrangements.

In addition to a proper bank account number, other required information for each grantee includes Finnish social security numbers (or either date of birth or business identification number) and contact information.

More instructions can be found online under the heading “Own grants.

Once we have accepted the payment request, you will see the payment listed under ”Accepted payments”. If there are issues in the payment request, there will be a text written in red under Payment requests. Choose “Edit” and make the required changes and send the request again.

The online service for grants


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Use of the grant, deferral of payment, grant cancellation

The funding awarded by Kone Foundation must be used for the purpose for which it was initially awarded. If there are changes in the content of the project or the members of the work group, the project leader must discuss these with the foundation.

Kone Foundation grants are not tied to calendar years. The grants should be applied according to the following schedule:

  • one-year grants must be used within three years
  • two-year grants must be used within four years
  • three-year grants within five years
  • four-year grants within six years from awarding.

There is some room for flexibility when extending the period in which the grant is used, if the grant payments have been deferred due to parental leave, military service, for caring for a child below three years of age, or sick leave.

Deferral of payment

 

Let us know if you are entering military service, sick leave, or parental leave (or caring for a child below three years of age). In these cases the payment of the grant is usually suspended. The grant will not be suspended due to a small amount of part-time work related to the purpose of the grant, but in such situations the grantee should always be in contact with the Kone Foundation office.

If grantees covered by the MYEL pension insurance become ill, they have the right to apply for MELA sickness allowance. Further information: www.mela.fi/en.

Grant cancellation

If the grant is not used according to the instructions, any grants not yet paid out may be cancelled and grants already received may be claimed for recovery.

A grant that has not been used within the time periods specified above is considered cancelled. The grantee will not be notified of the cancellation.


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Social security

The Farmers’ Social Insurance Institution (Maatalousyrittäjien eläkelaitos, MELA) provides pension, accident and group life insurance coverage. Statutory insurance payments are approximately 12–15% of the monthly grant.

We will inform MELA of individuals or groups who have received funding for periods of four months or more, and whose grants exceed the minimum level for pension payments (which in 2017 was €3822,63 per month).

It is the responsibility of the grant recipients to contact MELA in order to arrange their pension coverage. In the case of workgroups or projects, this is the responsibility of the group or project leader. MELA notifies the tax authorities directly of the grant recipient’s pension payments.

Further information on social security for grant recipients can be obtained from MELA: www.mela.fi


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Taxation

Grants are tax exempt in Finland up to the amount equivalent to the Finnish state grants for artists ((in 2017, €20,309.40 per year). Please note that all the full annual grants awarded by Kone Foundation exceed this limit.

Kone Foundation grantees do not send a tax deduction card to the Foundation. The Foundation does not make any tax deductions from the grants, even when the amount of funding already paid to the recipient within the same calendar year exceeds the maximum tax-exempt amount. Kone Foundation notifies the Finnish tax authorities in January of the grants paid out during the previous year. The recipient of a grant must declare it in the tax declaration.

Please consult the tax administration on the deductibility of expenses like pension payments, literature acquisition costs or travel expenses.

Further information of taxation matters regarding grants:

Finnish Tax Administration

Council of Finnish Foundations


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Reporting

Final report

Please provide a final report within six months of the last grant payment. Contact us if the project is still ongoing at the time of reporting. It is the responsibility of the project leader to report.

The report should be written and submitted using the online service for grants. Do not send the report by post or email. A final report must be provided even if the funded project is only partially finished or not yet begun. Neglecting the obligation to send in a final report risks the possibility of receiving grants in the future. We may also reclaim the grant.

By reporting you let us know that grants have been used for the purposes for which they were awarded. This is important in ensuring the fair treatment of grant applicants and recipients. Reports also provide us with essential information on the impact of grants.

In addition to the final report, we ask the recipients of grants for writing projects to send a copy of any published books to the Kone Foundation office.

The online service for grants

Progress report

Grantees who have been awarded funding for several years at a time must submit an annual progress or interim report to the foundation. The progress report must be submitted within a month of the end of each year of funding. In other words, the reporting period is counted from the start of the grant payments, not the start of the calendar year. Without a submitted progress report, grant payments cannot be continued. The project leader is responsible for the reporting of the projects and work groups.

From the perspective of the foundation, progress reports serve primarily as means to communicate with the project’s work group and track its progress. For the grant recipient, it offers a good opportunity to increase the visibility of the project for interested target groups.

The progress report has two parts: 1) the progress report form in the online service for grants, and 2) describing the project. The report should not be mailed to the foundation, and it does not need to include receipts.

On the form, detail how you wish to increase the visibility of the project with a wider audience than your immediate professional circle or organisation. Select one of the following options:

  • Think about what could be newsworthy about the project and write a press release. In publicising the press release, make use of the experts and channels of your umbrella organisation (e.g. University communications unit) or use your own distribution list.
  • Write an article or blog about the project and submit it to a public platform. The Kone Foundation Boldness blog is one possible publication channel. In research projects, you can make use of the foundation’s Kuka service. The service is meant to make research results available to journalists and provide journalist contacts to researchers.
  • Organise a discussion or other public event (club, lecture, workshop) on the project or a theme closely connected to it. Invite people from outside your immediate circle to the event. The Kone Foundation Chamber can be used as a venue free of charge.
  • Offer to hold a presentation or join in a discussion as a debater or moderator at an event that is open for the general public and thematically related to your project and expertise (e.g. book fairs, Science Forum (Tieteen Päivät), SuomiAreena).
  • Contact another project funded by Kone Foundation and organise a meeting to share information on each other’s projects.
  • Film a video to YouTube on your project or a related topic. Share the video in social media. The video may also be a recording of a lecture. The video may be filmed with a camera phone. A podcast is also a good alternative if you or your work group have the know-how to produce and distribute one.
  • You can also describe the types of visibility your project has received so far.

Visibility refers to articles and other content by project members or outsiders published in the media, public discussions and other events, and lectures and other public presentations.

  • You may also select some other way to increase the visibility of the project. If you have doubts over whether your selected method is acceptable, you can check it with Kone Foundation by writing to: koneensaatio@koneensaatio.fi.

The online service for grants


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Mentioning Kone Foundation as the supporter

It is a good habit for grant recipients to offer public gratitude for their grants. Kone Foundation can be mentioned, for example, in the preface of a publication, on the reverse of the title page, or in the notes of an article.

We also recommend that projects funded by Kone Foundation use our logo on print products, publications, and on the project’s internet page, for example. A high-resolution Kone Foundation logo and further instructions on its use can be found here.


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Reuse of research materials and open access

We recommend that data collected during research funded by Kone Foundation be archived for possible future use. More information on how to do this can be obtained from the Finnish Social Science Data Archive (FSD)

We recommend that researchers we have been funding make their research results freely available to all. Researchers can make their scholarly publications openly accessible by posting them on the internet, for example in the open access repository of the research institute, or with a world-wide service provider, such as academia.edu. Research results can also be published in scholarly journals which make their articles openly accessible. When it funds projects, the Foundation can also provide funding for the ‘author fees’ of open access journals. However, if this is the case, these author fees should be paid to journals which make all articles freely accessible, instead of journals that also collect subscription fees.


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The Saari Residence

Kone Foundation maintains the Saari Residence in Mynämäki, Southwestern Finland. One of the Residence’s apartments and workspaces is reserved for researchers and nonfiction writers working with a Kone Foundation grant. The residence is particularly suitable for the intensive final writing phase of a study or a manuscript. Research groups funded by the Kone Foundation can also work at the Saari Residence for short periods of time.

If you are interested in a stay at the residence, please contact Executive Director Leena Kela.


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The Chamber ('Kamari')

 

Kone Foundation’s grant recipients are welcome to book a 60 m2  space on Tehtaankatu in Helsinki for a seminar, discussion, workshop, or networking event. Use of the premises is free of charge and can be used on the condition that the event is related to a project that Kone Foundation supports.

Reserving the premises

You can reserve the premises for a minimum of one hour and a maximum of one day on weekdays. Exceptions can be negotiated separately.

Please make a reservation using the booking calendar.

We will confirm your reservation within a week or ask for further information by email.

Basic information about the premises

The flat is located on the fifth floor of a residential building, so the neighbours must always be considered and events should not be too noisy or otherwise inconvenience the other residents.

The premises are not fully accessible. The building has a lift and also stairs. Those requiring unobstructed access should contact Kone Foundation’s office well in advance.

Visitors to the Chamber should observe all the instructions issued by the Foundation and the building’s housing company. The lessor of the space is obliged to take care of insurance declarations and any other official notifications.

Equipment:

  • a flat measuring approx. 60 m2 containing a room suitable for presentations with a capacity of about 30 people
  • a space that can be easily transformed, with 30 chairs, 3 beanbag chairs and 2 tables
  • ready-to-use high-quality presentation equipment
  • computer, video projector, audio system, channel changer, etc.
  • basically-equipped kitchen (mugs, glasses, cutlery and plates for 45)

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Communicating about your project 

We hope you will keep us informed about the progress of your work and of any interesting results and events. We love sharing your information on our various communication channels.

Please use the hashtag #boldmaker (#rohkeatekijä in Finnish) to let everyone know you are one of our grant recipients.

We send a monthly newsletter with updates about our grant projects and other topical matters. You have been automatically added to the mailing list.

On our website we publish news and articles about the projects we support. We also invite you to write for our Boldness blog, on which grant recipients talk about their projects. If you would like to participate, please contact Heljä Franssila, Head of Communications:

Please follow us:

Facebook
Twitter
Instagram
Newsletter

 


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Trainings, mentoring, and “The Well” 

Every year we organise trainings, workshops, and mentoring for our grant recipients. These events are meant to support you in developing your work and working methods. We also encourage our grant recipients to actively participate in our discussions, which carry the name “The Well,” meaning our intention to bring people together to share and discuss matters with other professionals in research and the arts. Please follow our programme on our website and social media and through our newsletter.


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