Use of the residency grant and rescheduling

Photo: Otto-Ville Väätäinen

Individual residencies include a monthly grant that should cover living and travel expenses and most other expenses (including materials) incurred during the residency period. It was also possible to apply for support for slow travel from outside Finland. In case you have been granted the support, it is based on the itinerary from your application.

In individual residencies, you are required to live and work at the residence for a minimum of 42 days per two-month residency period to receive the grant. When you have accepted the residency place and your residency period is getting closer, we will contact you about the residency contract.

As a residency recipient, you must also inform the Saari Residence office of any other working grants received simultaneously. In such cases, a reduced monthly grant is paid, which is usually half of the original monthly grant.

The group residency grant has been awarded for the project proposal and the number of people presented in the application. The minimum group size is three people. The group members participating during the residency period are required to commit, and they are expected to reside and work at the residency during the granted residency period.

If the grant is not used according to the instructions, any grants not yet received may be cancelled and grants already received may be claimed for recovery.

 

Role of the project leader for working groups and organisations

If the grantee is an organisation or a working group, the grant payment requests must be submitted by the project leader. The project leader decides which bank account to use for the payment. If the content of the project, the composition of the working group or any other key element changes, the leader must negotiate such changes with the Saari Residence. It is the responsibility of the project leader to submit the report.

The project leader ensures that the grant is used for the purpose it has been awarded for. The leader must act in a reasonable and just manner.

 

Ethical conduct in the projects funded by Kone Foundation

The project leader must ensure that there is no discrimination in the project on the basis of age, origin, nationality, language, religion, belief, opinion, societal activity, family relationships, state of health, disability, sexual orientation or other personal characteristics.

All project members must act in a fair and equal manner. Bullying, unfair treatment or harassment must not be tolerated. Unfair treatment or other serious internal conflicts in the project must be reported to Kone Foundation.

What is unfair treatment and harassment? Read more on the website of the Occupational Safety and Health Administration in Finland.

 

Changes

The Saari Residence office should be informed of any changes. We recommend the sending a message via the online grant service ( contact person is the residency coordinator).

In case of an external, unexpected and exceptional event or force majeure that is beyond the control of the parties involved, Saari Residence may change the already agreed-upon course of action, for example, by converting the granted residency into a home residency. The grant awarded will not be cancelled.

 

Rescheduling

You must notify Saari Residence staff of a coinciding parental, childcare, or sick leave that may occur during the individual residency period via Online grant service. In such cases, the residency period is typically rescheduled.

Group residencies cannot be rescheduled for the following year.

 

Family, children and visitors

If you plan to come to the residence with your family, this should have been mentioned in your application and this should also be discussed and negotiated with residency personnel before your arrival. Arranging day-care for children is the responsibility of the parents.

A group residence is intended for people who have applied for such and whom have been granted a residency place for a work group. Please note that it is not possible to accommodate short-term group members who are not working at the residence. The other members are welcome to visit, but they cannot stay overnight.

If the members of a work group have small, under school-age children whose care cannot be organised in other ways during the residency, it should have been mentioned in the application. The residence includes a limited number of apartments suitable for families and the residency is primarily for the awarded artists working in the residence. Arranging daycare for children is the responsibility of the parents. If needed, the Saari Residence can help you with contacting local babysitters. The group must organise bedlinen, towels and travel cots for the children themselves. Please contact the Saari Residence before your arrival and discuss the matter with the staff. If there is another work group working in the residence at the same time, we will ask for their opinion also on having children at the residence.

We are following and executing the instructions and recommendations of the Finnish authorities (e.g. restrictions concerning COVID-19) to ensure the safety and reliability of the operations of the Saari Residence and the working and living conditions for everyone.

 

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